At K’gari Fraser Island Adventures, we take pride in offering great customer service and love delivering a great experience to you, our guest. Our mission is to help you have a great time cruising the beaches and negotiating the sand dunes of K’gari – Fraser Island. Please read through our terms and conditions of our guided tours, accommodation and 4WD hire. 

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COVID CANCELLATION MONEY BACK GUARANTEE 

Yep, you read that right, we guarantee you a refund if you are unable to travel due to travel restrictions here in Australia or internationally. We want you to feel so confident in our customer service that when you book a tour with us you don’t have to pay a deposit and when you book accommodation with us you only pay the 1st night as a deposit.

We know many of you want to book a holiday but covid has made us all a little nervous. With our book now, pay later offer for our tours you can pencil in your dates today and confirm them later. Please give us a call if you have any questions, we would love to help you make the most of your holiday at home this year. 

GUIDED TOURS

Through lots of hard work and dedication, we have developed what we believe to be the ultimate K’gari – Fraser Island tour. Guided by our passion for adventure, respect for nature and commitment to your experience our tours have become a little famous down under. 

Safety is always a concern but it is all of our responsibilities and we ask that you pay attention to our instructions and ask should something not make sense, we are always happy to take the time to explain further. To help guide you into making the right choices for your safety and the safety of others whilst you are on the island we ask that you read our comprehensive Terms & Conditions carefully and be aware that you are acknowledge and accept these T&C’s when you book one of our tours.

Sadly not even Tesla has designed a vehicle that can withstand the extreme conditions that our much-loved 4WD trucks encounter on K’gari – Fraser Island/Cooloola National Park but please be assured that we maintain all our tour vehicles to the highest standards to ensure your safety.  Despite our efforts, mechanical failure cannot be completely prevented and can happen through no fault of the driver or K’gari Adventures. We kindly ask for you to bear with us in the case of a breakdown and trust that we always have a solid Plan B ready to execute so you can relax and know that you are in very good hands. 

Cancellation policy for bookings: 

For all non covid related cancellations i.e no shows, will be subject to our general terms and conditions. All bookings cancelled/changed with less than 7 full calendar days notice prior to your booked travel date will incur a 50% charge of the total ticket price. All bookings cancelled/changed with less than 72 hours notice or failure to board the tour will incur a 100% cancellation fee unless your agent sells the seat/s to another guest/s prior to the tour departure.

Self-Drive Tag-Along Tour Terms & Conditions 

All guests are responsible for: 
  • Listening to all the instructions/information from the Guide either by walkie-talkie or when they directly address the group.
  • Drivers must follow the wheel tracks/direction of the Guide driven Lead Vehicle, keeping a safe distance of at least 3 car lengths from the vehicle in front and to only drive in a tag-along/convoy formation and in the order that the vehicles are set at the beginning of the tour.
  • Seatbelt’s must be worn at all times by all guests when travelling in the vehicle and the responsibility starts and remains with the driver.
  • Police do patrol Fraser Island and all road rules apply when driving on the beaches and inland tracks. Guests are responsible for obeying Queensland road rules and fines will apply if you are speeding or if the driver/passengers are not wearing their seatbelt.
  • Vehicles are not permitted to be overloaded with passengers and must have nothing packed on the roof of any tag along vehicles.
  • The Guide has the authority to refuse anyone suspected to be under the influence of alcohol or drugs from driving any vehicle.
  • The Guide/K’gari Adventures Management reserves the right to remove guests from the tour if they feel that they are a threat to anyone’s safety or are negatively impacting the tour and/or other guests experience.
  • It is the passenger’s responsibility to immediately inform the driver if they feel unsafe or believes damage could occur to the vehicle due to driver fault, speeding or not following the rules set in these terms and conditions and by the Guide.
  • Individuals are responsible for any damages caused to any equipment/facilities at any accommodation facility provided including any camping equipment supplied, or any other equipment provided in conjunction with this tour as a result of negligence.
  • K’gari Adventures accepts no responsibility for any loss or damage to any personal belongings being stored or in transit. It is your responsibility to look after your belongings whilst travelling and we recommend that you purchase travel insurance whilst you are travelling in Australia.
  • Tour itinerary’s and accommodation options are subject to change without notice due to tide times, seasons, weather conditions or any other circumstances such as QPWS closures.

All drivers are responsible for:

  • ALL drivers must be 21 years of age or over, hold a current valid/full drivers licence, have held their licence for more than 12 months and have no drink driving convictions and/or other driving offences that have resulted in their licence being suspended/revoked from them within the last 5 years.
  • ALL drivers are responsible for their traffic fines and/or any damages caused to the vehicle or other guests property as a result of driver negligence.
  • Drivers must at all times follow the wheel tracks of the lead vehicle unless avoiding obstacles, sea water or it is deemed unsafe.
  • Drivers will always keep at the speed of the lead vehicle and flash headlights or radio via 2-way if there are any problems.
  • Drivers must always inform the lead driver when changing the driver of any tag along vehicles.
  • Vehicles must NEVER be driven in sea/salt water!! A $100 FINE will apply if you drive in sea/salt water deliberately or if no attempt was made to avoid it and it could have been avoided safely! 
  • Drivers are not to drive while under the influence of alcohol or drugs and are fully responsible for the safety of all passengers travelling in the vehicle.
  • If the vehicle is damaged, for example; gets flooded, immersed in water, stranded, incurs underbody damage, burnt out clutch, engine failure, gearbox failure, blown tyres, bent rims, battery misuse, suspension, handbrake, diff damage, glass or panels including the interior of the vehicle and all accessories due to unsafe/irresponsible driving or as a direct result of not following the rules of the Terms & Conditions set out in this document and/or by your Guide. As the vehicle driver you will be responsible for 75% of the damage costs and K’gari Adventures will pay the remaining 25% for vehicle repairs as well as the insurance for loss of income whilst the vehicle is being fixed/replaced.
  • In the event of damages/accidents, the driver at fault is responsible for paying 75% of the cost incurred for repairs but not exceeding more than $1650. If the vehicle is a write-off the driver will pay up to $4000 for the car to be replaced. Vehicles are only insured with 3rd Party Insurance and are therefore not insured for damages caused to the vehicle/s due to driver error/negligence nor are they insured for single vehicle accidents caused by driver error. These charges will be immediately charged to the drivers credit card in full and following a full assessment of the damages within 14 business days the driver will be sent a comprehensive damage report/invoice and will be refunded the difference if damage costs are less than the original amount charged.
  • K’gari Adventures accepts no responsibility for any deaths or injuries caused by the fault of the driver and/or passengers.

We will always attempt to have any problem fixed as quickly as possible and with minimal impact to your K’gari – Fraser Island experience but we will not compensate for any of the following:

  • Guests missing connecting travel arrangements
  • Any changes to the itinerary or missed components of the tour
  • Damage to any personal items such as camera’s, clothing or backpacks etc
  • Personal stress and anguish experienced due to a breakdown
  • Time lost due to equipment failure or severe weather conditions
  • Any impact on the tour due to Natural disasters, Cyclones or extreme weather conditions

Tour components not utilised are non-refundable and the tour price is subject to change without notice. Your safety and the care of your property is our concern but it is ultimately your responsibility. K’gari Adventures takes no responsibility for people acting irresponsibly or not following instructions given by our Guides. If your behaviour is deemed dangerous or unacceptable you will be asked to leave the tour with no compensation and will be charged for all additional transportation costs that are incurred by K’gari Fraser Island Adventures in order to remove you from the tour.

Please note: Cancellation polices for the Whitsundays are subject to each individual operator. These are subject to change and can be found on the tour operators website. 

ACCOMMODATION 

All bookings cancelled within 21 days of check-in will incur a $50 admin fee. All bookings cancelled with less than 14 days notice prior to the date of check-in will incur a 50% cancellation fee. All bookings cancelled with less than 7 days notice prior to the date of check-in will incur a 100% cancellation fee. All requested date changes will be honoured free of charge if 21 days notice is given or if the room nights cancelled are booked by another guest. All bookings must be secured with a 50% deposit and with a credit card that is valid until after the check in date. 

4WD HIRE AGREEMENT

All our vehicles are supplied to in a good and tidy condition. You agree to return the vehicle in the same condition except for ordinary wear and tear not including damages caused by you, the hirer. The company may take possession of the vehicle if it illegally parked, abandoned, used in violation of the law or the hire agreement. The company must be notified and agree to an extension of the period of hire beyond that stated on signed Hire Agreement in advance of the return date and time and will immediately be reported as stolen if the extension of time is not requested and agreed by the company.

Unauthorised and prohibited use
Persons that must not drive the vehicle are:

  1. person who is not licenced for that class of vehicle
  2. person that is not identified on the hire agreement
  3. person who’s blood alcohol level exceeds the lawful percentage (0.05)
  4. person who has given a false name, age, address or drivers licence
  5. person who’s driving licence has been cancelled or suspended in the last 3 years
  6. person who has had a drivers licence for less than 3 years
  7. person who is under the age of 25 years old

Circumstances that the vehicle must not be used:

  1. outside the area of use indicated by the company
  2. on unsealed roads or off road conditions between sunset and sunrise
  3. to carry persons for hire or additional persons not included in the number of passengers indicated on the hire agreement
  4. to carry inflammable explosive or corrosive materials
  5. to propel or tow any vehicle trailer or boat unless authorised by the company in writing
  6. to carry any great load or number of persons in a manner for a purpose other than for which it is designed and constructed
  7. to carry any animals or pets unless authorised by the company in writing
  8. for racing, pace making, speed trials, hill climbing or being tested in preparation for these purposes
  9. in a dangerous manner
  10. in contravention of any legislation or regulation controlling vehicular traffic or for any illegal purpose.

Financial Obligations

Special note: joint hirers and all drivers are jointly responsible under this agreement. You are responsible for and by entering into this agreement you authorise the company to debit the credit card provided and any other credit card provided and will pay on demand any balance with the following charges.

  1. all rental charges specified on page 1
  2. all charges in respect to any parking or traffic violations during the hire period
  3. all loss and damage to the motor vehicle including loss of use, legal expenses, assessment fees, towing and recovery, consequential third party damage.
  4. Any condition of this agreement particularly relating to any special condition on page 1 that has been breached.
  5. The vehicle is not under control of the authorised hirer at the time of loss.
  6. The vehicle is involved in a single vehicle incident unless the company waivers such loss.
  7. You’ve left the vehicle unlocked or with the keys in the vehicle and it is stolen
  8. You’ve not kept the key secure
  9. The under body of the vehicle is damaged regardless of cause
  10. The vehicle is totally or partially submerged in water regardless of cause.
  11. The interior of the vehicle is damaged regardless of cause
  12. The tyres of the vehicle are damaged other than normal wear
  13. You’ve failed to maintain all fluid and fuel levels or failed to immediately report to the company any defect of which you become aware
  14. You have used the wrong fluids to top up any levels including fuel
  15. The vehicle is damaged by any loading or unloading
  16. You’ve failed to secure any load or equipment which leads to any interior damage

General provisions

  1. You will promptly report any incident involving loss or damage to the vehicle
  2. You release and hold harmless the Company and its agents and employees from all claims for loss or damages to your personal property or any others persons property left in the vehicle
  3. No right of the company under this agreement may be waived except in writing by an officer of the company
  4. All loss and damage per incident leading to loss or damage is subject to the damage or liability charge per incident.

Fuel
The vehicle must be returned with the amount of fuel equal to that at the time of rental. If the vehicle is returned with less fuel the vehicle will be filled at the cost of the hirer.

Child Seats 
Child/Booster seats will be supplied and fitted carefully by our staff if available. Although we have fitted the seat it is the hirers responsibility to check and adjust the straps and mountings, harness straps and clips and the suitability of the seat provided in relation to the child’s weight, size and age.

Exclusion of Liability
In no event will the company be liable for any loss, damage, injury or death to any property or person caused or contributed to by any conduct, act or omission, neglect, breach or default by the company or the companies employees or agents.

All Terms and Conditions, Cancellation Policies and Booking Policies are subject to change and you will be asked to sign our Terms and Conditions check in at our accommodation, at pick up of a hire car or the electronically when you join any on of our tours.